Originally designed for the very small trader and priced accordingly. We are continuing to supply at a low price even though we have now added many functions found in very expensive alternatives.

Overview
This software is designed to meet the needs of the small trader in New and/or Used Cars and/or Commercial Vehicles. It is designed specifically to integrate seamlessly with Sage 50, or Instant; but can be used stand-alone with files produced for import to accounts.

It provides a means of recording Vehicle Stock, Sales of vehicles including recording Part Exchange, calculating VAT using the Margin Scheme where appropriate, directly updating Sage Accounts with new Accounts and with Purchase and Sales Invoices, and Printing Invoices which include Used Vehicle Declaration. Addition of RFL, HP Settlements, Due from Finance, Warranty, Credit Card charges and Deposits Taken are all catered for. Supplier invoices for works can also be recorded against the vehicles. Appropriate reports are produced.  Using information from this system and from Sage accounts obviates the need to maintain the Used Vehicle Stock Book that many traders purchase and use for the second hand vehicles.  This book is replicated by a report from VT. The following functions exist:

• Elect not to link to Sage in which case a transaction file will be produced for importing to Sage or which can be manually amended for other accounting packages.

• Enter existing stock but elect not to update Sage, as they will already be accounted for.

• Enter new purchase.
•  This includes key information such as Odometer, First Registration, Identifying Codes, Extras, whether New/Used Car/Commercial, MOT Expiry etc.
• Also includes entering supplier by a lookup of existing suppliers within VT or in Sage or entering a new supplier that can then be sent through to update Sage, purchase price with or without VAT, last registered user, and intended selling price.
• Purchase invoice details are optionally posted through to Sage.
• A purchase invoice can be printed for purchases from non-commercial suppliers.
• A single invoice with multiple vehicles can be posted (when buying from auction for example).

• Invoices for additional works (valeting, repainting etc) can be entered so that full cost of vehicle is known.  Optionally these can be posted to accounts and again multiple vehicles can be entered on a single invoice.  Additional works can be entered without reference to a specific vehicle and either left as such or subsequently allocated to vehicles.

• All vehicles appear in a Stock List, which can be viewed on screen or printed.
• All the details entered at purchase can be viewed or edited (except details already posted to the Accounts).
• A Stock Vehicle form can be printed suitable for handing to prospective buyers, this can include a picture.

• Stock valuation reports as at any date can be produced. These can include Woks Costs.

• Enter Reserve or Order.
• Vehicles can be reserved with deposit noted.  Vehicles can be placed on order and an Order Form printed for signature by the purchaser.  Terms and Conditions can be appended.  The order can be converted to a sale.

• Enter sale.
• By highlighting a stock vehicle, and selecting “Sell”, additional information relating to a sale can be made. Customer is entered via a lookup from Sage Accounts, or new customer is sent to Sage.  Part Exchange vehicles can be entered during this process that then updates as per purchases.  Addition of RFL, HP Settlements, Due from Finance, and Deposits Taken etc. are entered.  The VAT is calculated including using the Margin Scheme where appropriate.  An invoice is printed, accounts are updated, and the vehicle is moved from the Stock File to the Sold File.  This can be cancelled with a credit note posted and the vehicle retuned to stock.
• The invoice can be printed to letter heading or by entering your details in set-up and a logo the invoice can then be printed to plain paper.  Because of the detail involved, it is not viable to print only the data to a pre-printed form.  You can choose from a selection of invoice templates (all created from invoices in use by current users).
• All sold vehicles then appear in a sold list, and a comprehensive form can be printed showing all vehicles details, and buying and selling information.

• A VAT report can be viewed or printed for any date range